Family Medicine Residency Program

Resident Survival Page

DICTATION TECHNIQUES

At the beginning of each report:

• Identify yourself.
• Specify report being dictated; i.e. HP, Op, Discharge Summary
• State patient's name and number, spell names
• Give dates, i.e., admit, discharge, surgery date, consult date
• Dictate your Attending, Resident and Intern for all cases.
• Then dictate the report. Remember to enunciate and speak slowly.
• Organize your thoughts.
• Remember to use the correct work type; unsure call 8-6902.

ESIGN TECHNIQUES

• Go into eSign at least twice a week and complete your entire list.
   
• Sort list of documents by the appropriate column headers.
   
  • Sort list by TRANSCRIBED, by clicking on the column label. This will bring up your oldest reports.
     
  • Sort list by WORK TYPE, by clicking on the column label.
     
• FOR ANY PROBLEMS in eSign, CALL 86180.
   
• REJECTING A REPORT:
   
  • Click on the Edit icon to edit the report.
     
  • Type at the top of the report:
     
    • Enter two spaces, type asterisks (***), and type the reason why you are rejecting; i.e. wrong attending and give correct attending, wrong patient, etc. Then type more asterisks (***). EX: ***WRONG ATTENDING. CORRECT ATTENDING DR. SMITH***
       
  • Click on the Save icon to save the report. *Do Not Click on the Save and Sign icon.*
     
  • Click on the Reject icon to reject the report.
     
• REPORT SEARCH –
   
  • When looking for a report by Medical Record Number. The number must be 7 digits. If you have a 6-digit number put a zero in front of the number. Always use leading zeros to get 7 digits.
     
• PASSWORDS – Expire every 90 days, when prompted change your password. If you forget your password, call the I.S. Helpdesk at 86180.
   
• INAUDIBLE MARK – Please look for the <…..> notation and correct the document prior to signing.
   
• Resident Tab – Reports that are assigned to an Attending that have not been signed by Residents
   
• Attending Edits Tab – Resident Reports that have been edited by the Attending Physician.
   
• CC’s Tab – Reports that you have been copied on for distribution.
   
• Logoff Tab – Always click this option when you are ready to exit eSign.
   
• If you do not have your name at the top right corner of the screen, press F5 to refresh the screen.

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